Versions Compared

Old Version 15

changes.mady.by.user Nadja Bengtson

Saved on

compared with

New Version 16

changes.mady.by.user Nadja Bengtson

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.

...

Terminology

Info

...

Click here for an overview of Terminology

Foreword

...

Talent Recruiter offers multiple integration options.
This page provides a basic guide to find out which integrations are suitable for your

...

needs.

...

Career

...

Pages

The

...

most important integration you need is to list the vacancies on your career page.

Which one of the following best describe your requirements

...

for a career page:

Talent Recruiter

...

Career Page

...

- The simple option

...

Tip
titleIs This Option for You?

This integration option may be for you if:

  • Your company policy allows the career page to exist outside the company's website.

Process

...

Using this option, the System will serve as your career page.

...


We will offer a full career site, including job listing, advertisement, application form and job alert if needed.
Needed from you: The only thing you need to do is add a link on your website.

Vacancy List in IFrame on Career Page

...

- Medium, but still a very simple solution

Using this option,

...

Tip
titleIs This Option for You?

This integration option may be for you if:

  • Your company policy does not allow the career page to exist outside the company's website.
  • Your company policy does allow use of IFrame on the company's website.

Process

  1. Inform HRMTS Support that you want to use this option.
  2. HRMTS Technical Support coordinates with you to implement your company's design in the IFrame.
  3. HRMTS Support provides you with a URL that you send to your technical staff.
  4. Your technical staff connects this URL to the IFrame on your career page.

Vacancy List as API

...

you only need to add an iFrame to your website.
It will look like the vacancies are on your site, but they will still be shown from the System.
Needed from you: The only thing you have to do, is to get the person handling your website to insert an iFrame - and we will of course provide you with a code to copy/paste into the site.

Vacancy List and advertisement as API - A bit more complex, but allows full control

This option gives you almost 100% control on how to retrieve and visualize vacancies and advertisements from the System.
If you want the full ownership of traffic and analytics, design and candidate experience - this is your choice!
Needed from you: You will need to find a programmer to handle this task. If you don’t have them internally, you can always ask our Customer Success or Sales, if they can recommend someone for you locally in your country.

This option does not only give 100% freedom of design, but also ability to combine information from other sources, as well as detailed logging for analytics purposes

...

Tip
titleIs This Option for You?

This integration option may be for you if:

  • Your company policy does not allow the career page to exist outside the company's website.
  • Your company policy may not allow use of IFrame on the company's website.
  • You may want to use a type of design that is not possible through IFrame.
  • You may want to integrate vacancy listing with internal systems.
  • You have development resources available to implement this kind of integration.

Important to Know

...

.

...

Process

  1. Inform HRMTS Support that you want to use this option.
  2. HRMTS Support enables the API in your account, and sends you a URL to the API.
    1. Send this information to your technical staff along with the documentation.
    2. Your technical staff must read the documentation thoroughly.
  3. You technical staff implements a consumer to the API that reads the vacancies form the System and displays on the company's website.

...

Single Sign-On (SSO)

The System offers SSO that allows users to sign into the System without entering a username and password. The users are authenticated on company's own network, and granted access to the System. In practical terms, the users simply click on a link provided on Customer's Intranet which takes them directly into the System.

Tip
titleIs This Option for You?

This integration option may be for you if:

  • Your company does have an infrastructure to support SSO.
  • Your company policy may require use of SSO for third-party services.
  • Your technical staff knows how to configure SSO on your end.

Important to Know

...

Talent Recruiter offers SSO with our Talentech ID.
You can view our different integration options here: Single Sign-On (SSO)

...

Process

...

Good to Know

  • It is not required to synchronize users or departments in order to use SSO.

...

Synchronizing Department Hierarchy

Department hierarchy is an important part of the System. Sometimes, Customers do not want to replicate their internal department hierarchy into the System. When they do, then arises the question of synchronizing the department in the System whenever changes occur in Customer's internal hierarchy. To facilitate this, the System offers a dedicated web service to automatically synchronize the departments. Using this option, any change in Customers' internal hierarchy can be replicated automatically in the System.

Tip
titleIs This Option for You?

This integration option may be for you if:

  • You want to replicate your department hierarchy into the System.
  • You have a rather large or complex department hierarchy.
  • Your department hierarchy changes quite often.
  • You have development resources available to implement this kind of integration.

Important to Know

  1. The option requires development by Customer.
  2. See: Integration Support Package
  3. Documentation: Department Synchronization API

Process

  1. Inform HRMTS Support that you want to use this option.
  2. HRMTS Support enables the API in your account, and issues an API Key.
    1. Send this information to your technical staff along with the documentation.
    2. Your technical staff must read the documentation thoroughly.
  3. Your technical staff implements a consumer to the API that reads the internal department hierarchy and sends to HRMTS.

Good to Know

  • HRMTS can provide a test account for the development. It must be clarified with HRMTS. Limitations may apply.
  • As the development is done by the Customers, there is no dependency or wait time from HRMTS. The Customers set their own pace. However, during the testing phase, certain coordination with HRMTS will be required.
  • You should carefully evaluate the need of department synchronization based on your company's needs and requirements. If you have few departments, or changes in your internal hierarchy occur quite seldom, then you can always replicate the changes in the System manually.
  • It is also possible to have a mix of synchronized and manually managed departments in the System.

Read this documentation to get more insight: Department Synchronization API

Synchronizing Users

For large organizations with many users, it can be difficult to manually manage their users in the System.

...

 
To facilitate this, the System offers a dedicated web service to automatically synchronize the users with Customers' own directory services.
Using this option, any change in Customers' user base can be replicated automatically in the System.

Tip
titleIs This Option for You?

This integration option may be for you if:

  • You have a rather large base of users who will be using the System.
  • Your user bases changes quite often.
  • You have development resources available to implement this kind of integration.

Important to Know

  1. The option requires development by Customer.
  2. See: Integration Support Package
  3. Documentation: User Synchronization API

Process

  1. Inform HRMTS Support that you want to use this option.
  2. HRMTS Support enables the API in your account, and issues an API Key.
    1. Send this information to your technical staff along with the documentation.
    2. Your technical staff must read the documentation thoroughly.
  3. Your technical staff implements a consumer to the API that reads the users from your Directory Service and sends to HRMTS.

Good to Know

  • HRMTS can provide a test account for the development. It must be clarified with HRMTS. Limitations may apply.
  • As the development is done by the Customers, there is no dependency or wait time from HRMTS. The Customers set their own pace. However, during the testing phase, certain coordination with HRMTS will be required.
  • You should carefully evaluate the need of user synchronization based on your company's needs and requirements. If you have few users, or changes in your user base are not that often, then you can always manage the users in the System manually.
  • It is also possible to have mix of synchronized and manually manage users in the System.
  • Department and synchronizations are independent of each other.

Fetching Hired Candidates

...

Read this documentation to get more insight: User Synchronization API

Fetching Hired Candidates

If you would like to fetch the candidates hired in the System to import them into

...

another systems

...

Tip
titleIn This Option for You?

This integration option may be for you if:

  • You have an internal ERP system where the new hires can be fed into programmatically.
  • You are expecting a rather high frequency of new hires through the System.
  • You have development resources available to implement this kind of integration.

Important to Know

...

, you need to use our RestFul API to retrieve Candidate information.

Read this documentation to get more insight: TR Candidate API V2

Process

  1. Inform HRMTS Support that you want to use this option.
  2. HRMTS Support enables the API in your account, and issues an API Key.
    1. Send this information to your technical staff along with the documentation.
    2. Your technical staff must read the documentation thoroughly.
  3. Your technical staff implements a consumer to the API that fetches the hired candidates and imports into the ERP system.

Good to Know

  • HRMTS can provide a test account for the development. It must be clarified with HRMTS. Limitations may apply.
  • As the development is done by the Customers, there is no dependency or wait time from HRMTS. The Customers set their own pace.

Archive Recruitment (Case) Documents

In Norway, there is a requirement for all government organizations to archive documents and communication during recruitment processes. It includes protocols, advertisements, candidate applications, candidate lists (public and extended), rejections, and so forth. These documents must be archived in Customers' archiving system that supports NOARK version 4 (or 5). To facilitate this, the System offers a unique integration option that can automatically push out relevant documents from the System over the Customers' archive.

Tip
titleIs This Option for You?

This integration option may be for you if:

  • Your organization belongs to the Norwegian government sector.
  • Your NOARK archive supports Geo-Integrasjon.

Important to Know

  1. The option requires a special environment to be delivered by the Customer. See documentation for more information.
  2. There is cost associated with this option, which will depend on whether your archive is already supported by the System or not.
    1. Following NOARK archives are currently supported:
      1. ESA
      2. Ephorte
      3. WebSak
      4. Public 360
  3. The Customer must ensure that they have Geo-Integrasjon license from their vendor of archive.
  4. For implementations that are currently not supported, the Customer must cover the following costs:
    1. Cost of development of integration from the System to their archive.
    2. Cost to their vendor of archive for integration support.
  5. Documentation: Proxy Web Service

Process

  1. Inform HRMTS Support that you want to use this option.
  2. A process is started to calculate cost of the project.
  3. Once agreement is reached, the HRMTS Technical Support coordinates the rest with you.
  4. In the final stage, one or more online sessions are required with your Archive Expert to configure the integration values.

Exporting Hired Candidates

The System also supports an option to export hired candidates directly into Customers' internal ERP systems. As Customers' internal ERP systems are (mostly) located in the internal network without any interface open toward the Internet, this integration requires a quite unique setup to function, and, therefore, also a significant cost to it.

Tip
titleIs This Option for You?

This integration option may be for you if:

  • You want to be able to export new hires directly from the System to your internal ERP system.
  • Your ERP system has an interface to accept data programmatically.
  • You IT infrastructure can meet the demands of this integration.

Important to Know

  1. The option requires a special environment to be delivered by the Customer. See documentation for more information.
  2. There is cost associated with this option, which will depend on whether your ERP system is already supported by the System or not.
    1. Following ERP systems are currently supported:
      1. Visma
      2. Silkeborg Data
      3. SAP
  3. The Customer must ensure that they have necessary licenses from their vendor of ERP system.
  4. For implementations that are currently not supported, the Customer must cover the following costs:
    1. Cost of development of integration from the System to their ERP system.
    2. Cost to their vendor of ERP system for integration support.
  5. Documentation: Proxy Web Service

Process

...

Not sure what to chose?

No worries, our support and Customers Success Managers, are there to help you!

Content:

Table of Contents